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Administrative Services Officer I


Pay: $30.97 to $37.65/hour
$30.97 - $37.65
Posted: 9/15/2019
Job Status: Full Time
Job Reference #: 2142122
Keywords: clerical, office

Job Description

Overall Job Objective

The Position

This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 9/3/19 and 10/28/19 (final)

In a staff capacity in line departments, an Administrative Services Officer I performs a wide variety of administrative support service duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects.  Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific department, division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas in order to provide administrative support.  Additionally, incumbents may provide work direction or supervision to clerical staff, clerical supervisors, or technical staff.

Examples of Knowledge and Abilities

Knowledge of

  • Public administration, organization and management
  • Budget preparation and control
  • Accounting; statistical methods
  • Personnel
  • Supervision
  • Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures
  • Legislative processes of the County, state and federal governments
  • Practical application of computers and peripheral equipment
  • Inventory control and space management
  • Contract negotiation, preparation and monitoring; basic word processing techniques
  • English grammar, punctuation, spelling and usage

Ability to
  • Perform budget analysis, preparation and monitoring
  • Research, analyze and make recommendations on administrative, management and procedural practices
  • Write logical, comprehensive, concise reports and correspondence
  • Prepare effective presentations of conclusions and recommendations
  • Establish and maintain effective and cooperative working relationships
  • Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations
  • Use computer related peripheral equipment
  • Prioritize work efficiently
  • Prepare and analyze financial and statistical data
  • Supervise and provide work direction to clerical and technical personnel
  • Develop and train others in following procedures and instructions for administrative activities
  • Effectively represent the department to other departments and agencies, and before public bodies

Employment Qualifications

Minimum Qualifications 

Either: 1. One year of full time experience in a supervisory level class in Sacramento County service whose duties included personnel selection, counseling, and discipline; budgeting; and policy/procedure development, enforcement, and interpretation.

Or: 2. A Bachelor's degree or higher from an accredited college or university in a field directly related to the administrative, management or fiscal duties of this class.

Or: 3. One year of full time experience in Sacramento County service in any of the following classes:

  • Accountant
  • Auditor
  • Auditor-Appraiser
  • Executive Secretary/Secretary to an elected official
  • Legal Executive Secretary
  • Legal Research Assistant
  • Personnel Technician (formerly Personnel Assistant)
  • Communications and Media Officer I (formerly Public Information Specialist)
  • Workers Compensation Assistant
Or: 4. Two years of full time experience in Sacramento County service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Account Clerk(formerly Account Clerk III), Senior Court Process Clerk, Senior Election Assistant, Senior Office Assistant, Senior Office Specialist, or Senior Student Intern.

Or: 5. One year paid, full-time employment at a level equivalent to Administrative Services Officer I in Sacramento County or Staff Services Analyst with the State of California or other governmental jurisdiction whose main responsibilities include budget development, policy/procedure development, enforcement, and interpretation, and/or management of personnel.

Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.  Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice.

NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform the full range of administrative support services at the journey level with only minimal orientation to the special job assignment in a County department. Typically, such experience includes: work experience that involved training in and performance of duties as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training, in the fields of public administration, business administration, economics, accounting, management, or personnel or a field directly related to the duties of this class. Governmental experience in administrative support services is preferable, although experience in private enterprise may provide the necessary background. Within County service, experience as an Administrative Services Trainee, Clerical Supervisor or Student Intern, or comparable class usually provides the necessary background but experience in any County class may provide the necessary background if it included the experience described in the minimum qualifications above.

  1. The "Objectives" note following the Minimum Qualifications is not part of the Minimum Qualifications; it is included only to assist employees and applicants.
  2. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution.
  3. All experience means paid experience unless otherwise stated.
  4. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month.

Probationary Period

The probationary period for this classification is twelve (12) months.

Application and Testing Information


Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply.

County of Sacramento
Department of Personnel Services
Employment Services Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service

Inter-Office Mail Code: 09-4667


  • Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.
  • Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
  • Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
  • Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
  • A resume may be included with your application, however it will not substitute for the information requested on the application.

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
  • Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
  • The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
  • Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
  • If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
  • Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
  • If you have no experience, write "no experience" for the appropriate question.
  • For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
  • If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

here for Frequently Asked Questions (FAQ's)

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