The Scripps Research Institute

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Administrative Assistant III Support

at The Scripps Research Institute

Posted: 3/20/2020
Job Status: Full Time
Job Reference #:
Keywords: office

Job Description

Requisition Number 07477
Department Name: G&A - San George
Position Type: Full Time
Position Title Administrative Assistant III Support
Position Summary:

The Administrative Assistant is primarily responsible for reception services, coordinating travel and meeting schedules, managing general office and break room supplies, and general office support for the translational medicine division.

Position Description

* Answer, assist and direct all incoming telephone calls to appropriate parties in a professional and courteous manner.
* Greet and receive visitors and delivery couriers
* Collect, open, stamp and distribute mail daily.
* Maintain receipts log for payments received by check.
* Mail AP checks, file vendor invoices.
* Reserve and ensure conference rooms are organized and tidy. Act as main point of contact for conference and meeting rooms.
* Provide administrative support such as coordinating meetings, conferences, and teleconferences; make travel arrangements; process expense reports for a range of professionals.
* Order office supplies and breakroom supplies and act as main point of contact for related suppliers.
* Initiate purchase requisitions on behalf of others such as Information Technology.
* Coordinate travel and interview schedules for local and non-local recruiting candidates
* Assist Human Resources with new hire tasks including: ordering business cards; assembling new hire folders; taking photos and maintaining staff directory; collection of new hire documentation
* Perform ad hoc administrative and organizational duties as needed for executives and staff
* Maintain sensitive and confidential information with the utmost discretion and integrity

Location: San Diego, California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

* High school diploma or equivalent (GED)
* Bachelor’s degree highly desired
* Two to five years related experience in a professional setting
* Ability to multi-task in a role that typically experiences frequent interruptions.
* Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
* Strong interpersonal, verbal and written communication skills.
* Effective organization, multi-tasking and problem-solving skills.

Preferred Qualifications:
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!