California Teachers Association

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Legislative Assistant

at California Teachers Association

Posted: 10/30/2020
Job Reference #: 2919
Keywords: office

Job Description

Additional Information

Available Internally & Externally 10/29/2020. Monthly Salary Range for external hires not affiliated with CTA is $5,623- $6,129.

General Description:

This position provides skilled secretarial and technical assistance to one or more professional or managerial positions in the legislative department of Governmental Relations with minimal supervision and acts in a discretionary capacity. Work is performed within established guidelines and procedures. Incumbent must exercise independent judgment and initiative.

Duties and Responsibilities:

The incumbent may perform any combination of the tasks listed below:

  • Tracks and monitors status of specific legislative bills utilizing current legislative research/tracking technology including the Internet to generate specific reports.
  • Conducts routine legislative information research.
  • Assists with the coordination of logistics and meeting materials for lobbying efforts.
  • Flags a position letter or interim position for technical review and signature.
  • Maintains procedural knowledge of the California State Legislature and the rules regarding timelines and procedures for legislation.
  • Maintains a general knowledge of reporting requirements of the FPPC’s rules and regulations as they affect the Legislative Advocates’ work.
  • Maintains accurate FPPC records and prepares all necessary Lobbyist Employer and Lobbyist FPPC reports, certifications and registrations.
  • Prepares legislative reports and material for State Council. Composes and prepares detailed correspondence for the department.
  • Compiles, tracks and maintains computer driven reports on programs assigned to the department.
  • Prepares and edits reports and correspondence for style and correct English usage, grammar, punctuation and spelling.
  • Answers telephones and responds to inquiries as appropriate.
  • Provides a variety of assistance in support of State Council meetings both in the office and on site as assigned.
  • Provides secretarial support for member participation at meetings, trainings, workgroups, conferences or legislative events that are coordinated by the department as assigned.
  • Plans, coordinates, and follows through on large projects requiring independent determinations as assigned.
  • Schedules appointments and maintains calendar for persons to whom assigned.
  • Coordinates itinerary and makes travel arrangements as assigned.
  • Arranges meetings and conferences, prepares materials for duplication and performs other logistics as assigned.
  • Assists in identifying, developing and reporting information from files and other resource documents.
  • Establishes and maintains files and records.
  • Performs other appropriate duties as assigned.

Qualifications - Minimum Required:

  • AA Degree and one (1) year of relevant experience, or, high school diploma/G.E.D. and four (4) years of relevant experience.
  • Ability to function effectively under considerable pressure and solve complex office problems independently.
  • Demonstrated ability to exercise planning, coordinating and follow-through skills as applied to large complex logistical projects.
  • Ability to work cooperatively with fellow employees in a complex interdependent organization structure.
  • Ability to work cooperatively with leadership and management.
  • Ability to learn and communicate CTA structure, policies, and procedures.
  • Ability to communicate clearly verbally and in writing.
  • Proficient word processing skills with minimum keyboarding speed of 55wpm.
  • Proficiency in computer technology and the ability to learn and use the Association’s software programs.
  • Ability to travel as needed.
  • Ability to work overtime as needed.

Desirable Additional Qualifications:

  • Knowledge of CTA's organization and its administrative and policy-making bodies.
  • Familiarity and knowledge of legislative processes and procedures.

 *This position is in a bargaining unit represented by CAS. Salaries are established by a collective bargaining agreement. Step placement is also determined by the CTA/CAS Agreement.