Job: SENIOR ADMINISTRATIVE ASSISTANT

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Jobing Description

Provides confidential secretarial and administrative support to the Vice President, Children Youth and Family Services (CYFS); types and/or drafts memoranda, correspondences, reports, contracts, agreements, presentation and overhead materials, forms, technical reports, public announcements and other documents ranging from routine to complex; maintains the Vice President?s calendar; coordinates, arranges and confirms meetings; establishes and maintains information to track pending projects; researches and assembles information from a variety of sources for the preparation of publications, records, and reports; organizes and maintains office files; makes and confirms travel and other arrangements for conferences and business trips; establishes and maintains confidential subject project, tickler and specialized files; orders supplies; provides administrative and secretarial support for professional association affiliations of NHA; support training function with setup and coordinate training classes/workshops logistics, including calendar, speaker schedules, audio-visual, refreshments, etc.

Skills / Requirements

Education, Experience & Training: College degree with at least one (1) year administrative experience; or graduation from high school or G.E.D. equivalent, and six years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience.


QUALIFICATIONS (continued):


Knowledge of: Office administrative and management practices and procedures; principles and practices of sound business communication; correct English usage including spelling, grammar and punctuation; travel and expense reporting; basic functions of public agencies; computer equipment and advanced uses of word processing, spreadsheet, graphics, and other software; budgeting, recordkeeping, filing and purchasing practices and procedures.
Ability to: Operate a computer and word processing software and other standard office equipment; manage multiple and rapidly changing priorities; organize, interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies; organize, research and maintain complex and confidential office files; compose correspondences, prepare documents and make arrangements with minimal instruction; communicate clearly and effectively orally and in writing; prepare clear, accurate and concise records and reports; maintain highly sensitive and confidential information; use a high degree of tact, discretion and diplomacy in dealing with sensitive matters and concerned complainants and/or individuals; establish and maintain highly effective working relationships with NHA executives, elected and appointed officials of governmental agencies, staff, community and business leaders, the media and others encountered in the course of work.
Licenses & Certification: Possession of, or ability to obtain, a valid Class C Driver's License is required. Must meet and maintain State law and county licensing requirements regarding employment in a child care center (fingerprints, TB, physical)