Job: Project Coordinator (B-1206)

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Jobing Description

EQUAL OPPORTUNITY EMPLOYER

SUMMARY: The position of Project Coordinator has been established to assist the Project Managers with coordinating data and paperwork in support of projects to ensure that implementation and prescribed activities are carried out in accordance with Baker Electric‚s specified objectives for the successful completion of the project.

REPORTING RELATIONSHIPS: Reports directly to the TBD. The Project Coordinator will work in conjunction with TBD to ensure project goals are met.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

 Support projects by providing administrative and clerical support, completing special projects and working with the Project Managers.
 Generate computerized project schedules based on information from the Project Manager.
 Create and update specialized project schedules and labor tracking sheets as needed.
 Organize final preparation of project submittals and verify approved submittals for conformity.
 Arrange and integrate project documents and addendums creating a complete set of documents.
 Create panel schedules based on information from project foremen.
 Oversee subcontractor/major material purchase orders throughout the project‚s duration.
 Verify that all material, equipment, and tools are being ordered and arriving to proper job site on schedule, and field paper work is maintained correctly. Communicate with Foreman, Project Manager, and Warehouse the status of this material.
 Coordinate delivery schedules of material and equipment.
 Assist in creating any new files for new projects and facilitate the copying of plans.
 Complete permit application and process with appropriate agency and notify all concerned of the permit number and process copies within Baker Electric as required.
 Recount and verify light fixture quantities by performing a take-off from the project plans.
 Maintain Change Order, Material Logs, and RFI logs.
 Ensure the foreman receives a copy of each RFI and periodically forward an updated log to the Foreman. Review the log and flag items that are outstanding or have not been answered.
 Be current and knowledgeable of projects and Project Manager files to assist other Baker Electric departments as needed.
 Responsible for project close out procedures. Facilitate the gathering, assembling, and completing the Operation and Maintenance Manuals.
 Perform overtime work as required and requested by supervisor to meet department and company needs.
 Perform other duties as assigned by Project Manager.

QUALIFICATIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills / Requirements

EDUCATION, SKILL, EXPERIENCE: High school diploma or general education degree (GED) or equivalent experience. Some college preferred. Minimum 2+ years administration experience with a small to medium sized company is required. Must have excellent computer skills in Microsoft Office, Excel, Word and Adobe. Valid CA Drivers License required.

PHYSICAL DEMANDS: Individual will frequently be required to stand, walk, sit, talk and hear. Occasionally may have to lift boxes full of materials for purposes of setup of programs, typically 20 pounds or less. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: Standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.