Job: Office Manager

Jobing Description

Office Manager
JOB SUMMARY:

The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless. Civilian careers-where purpose and patriotism unite!

This position is located at the Naval Air Warfare Center, Weapons Division, China Lake, California. As an Office Manager you will serve as the principal assistant to the supervisor/manager of an organizational branch (or similar organization); the principal assistant to a supervisor/manager of a small organizational division (or similar organization); the senior specialized clerical employee performing procedural business functions; or the intermediate assistant performing substantive work in a specialized business area.

KEY REQUIREMENTS
* You must be a US Citizen.
* Suitable for Federal employment as determined by background investigation.
* You must obtain and maintain a security clearance.

DUTIES:

Major duties and responsibilities:

Prepare letters and memorandum in accordance with NAWCWDINST 5216.7g, NAVAIRINST 5216.8C, and SECNAVINST 5216.5D. and to review standard correspondence, reports and other documents to ensure proper grammar, spelling, punctuation and format.

ddle> Process training requests (SF-182) and ensures that all requests are completed in a timely manner, as well as verifying that the process is reviewed through the training center within the time given.

ddle> Arrange travel reservations, authorizations, and vouchers through DTS (Defense Travel System) including foreign travel in accordance with Joint Travel Regulations and submit all Government Travel Cord applications for new employees.

ddle> Coordinate meetings, conference calls, and VTC s.

ddle> Provide basic problem detection and troubleshooting of office equipment. Generate on-center and off-center security clearances, visit requests and SAAR-N documentation for branch/division employees (including renewals) as needed.

ddle> Coordinate the arrival of new hires including coordinating badge arrangements, and maintain log for SAAP badges and keys, issuing both as required processing CSR s and aiding the new hires with knowledge of the general government business practices.

ddle> Provide inventory support with all supplies that are ordered for division.

File, sort mail, duplicate and/or documents (i.e. Public Releases and memorandum), coordinate the Branch/Division head s calendar, receive telephone calls, greet visitors, and ascertain the nature of all calls and visitors as well as referring them to the appropriate staff.

QUALIFICATIONS REQUIRED:

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.

In addition, your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector OR successfully completed four years of education above high school level in any field for which high school graduation or the equivalent is the normal prerequisite. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities, to perform successfully the duties of the position. Specialized experience must demonstrate the following:

demonstrates in preparing correspondence, and reports, presentation of information, finalizing and formatting correspondence, answering phones, initiating travel orders, completing travel vouchers, coordinating meeting schedules and arrangements, receiving and directing visitors.

Additional qualification information can be found from the following Office of Personnel Manag

ement web site: http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp

As part of the application process, you must complete and submit an occupational questionnaire. To preview this questionnaire and determine if your experience matches the skills required for this position, click the following link: View Assessment Questions.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts. See OPM's General Policies for information on crediting education.

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

SPECIAL REQUIREMENTS

Generally, current Federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. All qualifications and time-in-grade requirements must be met by the closing date of this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

A security clearance is a requirement of this position. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a position offer or removal. If you possess a security clearance, please indicate the level and termination date in your resume.

Applicants must be willing to be subject to an extensive background investigation to determine fitness for employment and/or security clearance.

Position may require occasional travel

Relocation expenses may or may not be authorized.

HOW YOU WILL BE EVALUATED:

When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill and ability related to the job requirements.

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

BENEFITS:

Department of the Navy offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays and a 401K-type retirement plan.

OTHER INFORMATION:

This position is in the Science & Technology Reinvention Laboratory (STRL) Human Resource Management System pay band for Department of Defense laboratories.

The pay schedule for all Administrative Support Positions will be DG-1/2/3/4/5/6.

This Position is subject to Department of Defense Priority Placement Program.

This announcement may be used to fill additional vacancies.

Relocation expenses may or may not be authorized.

Selectee is required to participate in the Department of Defense direct deposit of pay program.

Federal annuitant information: http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/FedCivAnnuitants.pdf

Important information about employment of annuitants

ICTAP Applicants: http://www.public.navy.mil/donhr/Employment/CivJobOpps/Documents/ICTAP_Statement.pdf