Job: ACCOUNTS PAYABLE SPECIALIST

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Jobing Description

Title: ACCOUNTS PAYABLE SPECIALIST
Job Code: ACTAPCL
Location:
City: Alpine
State: CA
Work Schedule:
Average Hours per Week: 32-40
Travel Involved: None
Job Type: Full Time
Required Skills Tests: Excel
Category: Finance

Core Scope
Invoice Process - Matches invoices to pack sheets, purchase orders, check requests, or any other available document. Verifies quantities, purchase order numbers, signatures, ledger account numbers and other items. Verifies whether the purchase order authorized freight expenses. Sends invoices to appropriate department to complete a check request when needed. Ensures check request is signed by authorized person and within authorization limits. Monitors receipt of processed paperwork and follows up if it is not returned in a timely manner.

Data Entry and Documentation- Inputs invoices into the Accounts Payable Tracking System including invoice number, expense account, due date, and other required information. Reconciles all vendor statements to the tracking system. Files backup documents for payments. Researches any discrepancies related to the invoices and payments.

Reports - Runs the approve to pay report and matches to invoice package, prints checks, matches checks against the package and sends out for signatures, and mails out or distributes checks as requested. Runs, prints, reviews, and files all accounts payable reports, including month-end and year-end closing reports. Informs Accounts Payable Lead of any unusual items or discrepancies.

Jackpot Winners Check Request- Receives jackpot winners- check request and verifies all information on the paperwork such as name, social security number, picture ID, floor supervisor/manager signature, ticket receipt when applicable, W2-G form is attached and completed correctly, and voucher and reimbursement tickets are attached when needed. Follows up with the requestor on missing information and paperwork.

Communication and Guest Service -Responds to guest questions via phone or in person regarding check request submissions, general ledger accounts, and general accounts payable inquiries.

General Office and Special Projects- Performs clerical duties such as opening, sorting, and distributing mail; filing and faxing documents. Attends all required classes and meetings. Protects company assets and reports any fraudulent activity to Surveillance Department and Management. Follows company and departmental policies and standard operating procedures, and any applicable governmental laws and regulations. Ensures that a clean, safe, hazard-free work environment is maintained. Performs all other duties as assigned.
Job Complexity Works on assignments that are routine.
Normally receives instructions on all work.
Refers more complex issues to higher level.
Discretion Under direct supervision, has little or no role in decision making.
Failure to achieve results may cause delays in schedules, loss of assets/money, and guests.
Interaction Interacts with guests and peer groups.
Supervision None

Skills / Requirements

QUALIFICATIONS - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/ Certification * High school diploma or general education degree (GED).
* Associate-s degree in Business or related field preferred.
Experience * 0 to 2 years of related experience.
* Experience working with 1,000 plus vendors preferred.
* Experience working with automated accounts payable system, preferably Lawson.
Knowledge and Skills * Good written, verbal, and interpersonal communication skills.
* Working knowledge of Excel.
* Must be detail-oriented, organized, values teamwork, self-motivated, and ability to multi-task.
* Ability to operate 10-key by touch. * Ability to handle a high volume of work at a fast pace.